Terms & Conditions Effective Date: Jan 1, 2025 1. Introduction These Terms & Conditions (“Terms”) govern your access to and use of the website najah.ca (the “Site”) and any services, content, or functions offered through the Site by the Najah Ayoub Foundation / NAF (“we”, “us”, “our”). By accessing, registering, donating, or using any features of the Site (including SMS campaigns via Mailchimp), you agree to be bound by these Terms. If you do not agree to these Terms, you should not use the Site. 2. Our Mission & Nonprofit Status Najah Ayoub Foundation is a Canadian non-profit (charitable) organization, established in memory of “Sunshine,” with the mission of supporting charitable causes such as the Ottawa Hospital, cancer initiatives, educational support and community projects. 3. Use of the Site You may use the Site for lawful purposes only and in accordance with these Terms. You must not use the Site in any way that causes, or may cause, damage to the Site or impair its availability or accessibility. You must not use the Site for any unauthorized or unlawful purpose, including violating applicable laws or infringing on others’ rights. You may not attempt to gain unauthorized access to parts of the Site, or to other systems or networks connected to the Site. 4. Donations, Registration & Events When you donate, register for a tournament, or otherwise participate in an event, you agree that your details (name, contact information) may be used to process your transaction, issue tax receipts, and send communications (including SMS, if opted in). All funds raised are forwarded to the designated charitable recipients, as indicated on the Site (e.g. Ottawa Hospital, etc.). The Site may require that you provide truthful and accurate information when registering or donating. 5. SMS / Text Messaging & Communications By opting in to receive SMS / text messaging, you consent to receive periodic text messages from NAF (via our SMS provider, e.g. Mailchimp) regarding events, fundraising, updates, and campaigns. Message & data rates may apply per your mobile carrier. You may opt out of SMS messages at any time by replying “STOP” (or another instruction) or by contacting us directly. We will not send you more often than a reasonable frequency (you may define a maximum number). We reserve the right to suspend or cancel SMS communications to any number for noncompliance or abuse. 6. Intellectual Property All content on the Site (text, graphics, logos, images, audio, video) is owned or licensed by us unless otherwise noted. You may not copy, reproduce, republish, upload, post, transmit, or distribute in any way any of the content from the Site without our prior written permission (except that you may view, download, or print pages for your personal, noncommercial use). 7. Disclaimers & Limitation of Liability The Site is provided “as is” and “as available” without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, or noninfringement. We do not guarantee that the Site will be uninterrupted or error-free, or that defects will be corrected. In no event shall NAF (or its trustees, volunteers, agents) be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, revenue, or data, arising out of or related to your use of the Site, even if we have been advised of the possibility of such damages. Our total liability to you for any claims arising under these Terms shall not exceed the amount you paid (if any) to us in the last 12 months, or one hundred Canadian dollars (CAD $100), whichever is less. 8. Indemnification You agree to indemnify, defend, and hold harmless NAF (and its volunteers, employees, agents, trustees) from and against any claims, liabilities, damages, losses, or expenses (including legal fees) arising from your use of the Site or your violation of these Terms. 9. Changes to Terms We reserve the right, at our sole discretion, to update or modify these Terms at any time. We will post the updated Terms on the Site, with a new “Effective Date.” Your continued use of the Site after such changes constitutes your acceptance of the updated Terms. 10. Termination We may suspend or terminate your access to the Site (or parts thereof) at any time, without notice, for any reason (including breach of these Terms). Upon termination, all provisions of these Terms which by their nature should survive will survive (e.g., ownership, disclaimers, indemnification). 11. Governing Law & Dispute Resolution These Terms are governed by and construed in accordance with the laws of Ontario and Canada, without regard to conflict of law rules. You agree to submit to the exclusive jurisdiction of the courts in Ontario for any disputes arising out of or relating to this agreement. 12. Contact Information If you have any questions about these Terms, please contact us at: Najah Ayoub Foundation Email: admin@najah.ca (or other official contact) Privacy Policy Effective Date: [Insert date] 1. Introduction Your privacy is important to us. This Privacy Policy explains how Najah Ayoub Foundation / NAF collects, uses, discloses, and protects personal information when you visit or use najah.ca (the “Site”), register, donate, or opt into SMS, email, or other communications. We are committed to protecting your personal data and comply with applicable Canadian privacy laws (e.g. PIPEDA) and anti-spam laws (CASL). 2. What “Personal Information” Means “Personal Information” refers to any information about an identifiable individual — e.g. name, email address, postal address, phone number, date of birth, transaction details, SMS number, IP address, etc. 3. Collection of Personal Information We collect personal information when you: Register for events or tournaments (e.g. name, contact info) Donate (e.g. name, address, email, banking or payment info) Opt in to receive communications (email newsletters, SMS/text alerts) Use functionality on the Site (e.g. contact forms, feedback) Interact or communicate with us (by email, phone, in person) Use the Site (e.g. we may collect technical data such as IP address, browser type, device IDs, cookies) We try to collect only what is necessary for the purposes described below. 4. Use of Personal Information We use your personal information for: Processing donations, registrations, issuing tax receipts Communicating with you (email, SMS, newsletters, updates) Administering events, programs, and campaigns Analytics and improving our Site and services Complying with legal, regulatory, or audit obligations Preventing fraud or misuse of the Site or services Enforcing our Terms & Conditions 5. SMS / Text Messaging If you opt in to SMS/text communications: We will use your mobile number to send you periodic text messages about events, campaigns, and updates You may opt out at any time (e.g. by texting “STOP” or contacting us) We will not share your mobile number with third parties for marketing without your explicit consent (see “Disclosure” section) We retain records of your opt-in/opt-out status in compliance with CASL 6. Disclosure of Personal Information We may disclose your personal information: To service providers who assist us (e.g. payment processors, SMS/email providers, web hosting, analytics) under confidentiality agreements To legal authorities if required by law or to protect our rights In aggregate or anonymized form (non-identifiable) for reporting or analysis For charitable transparency, in reports or audited financial statements (but without personally identifying donors unless consented) If we sell or transfer part or all of our operations, we may pass data to the buyer (with notice) With your consent We will not sell your personal information to third parties for marketing. 7. Data Retention We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by law (e.g. tax, audit obligations). When no longer needed, we will securely delete or anonymize the data. 8. Security We implement administrative, technical, and physical safeguards to protect your personal information against unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission or storage is completely secure — while we strive to use commercially acceptable means, we cannot guarantee absolute security. 9. Cookies and Tracking Technologies We and our service providers may use cookies, web beacons, pixels, analytics tools, and similar technologies to: Remember your preferences Analyze and improve our Site performance Understand how visitors navigate our Site Detect fraud or suspicious activity You may disable cookies via your browser settings (though some Site features may not work properly if you do so). 10. Your Rights You have the right to: Access, correct, update, or delete your personal information Withdraw consent for communications (e.g. unsubscribe from SMS or email) Request that we restrict or cease processing your personal information Request a copy of your personal information in a portable format Complain to a privacy regulatory authority if you believe your rights have been infringed To exercise these rights, please contact us at admin@najah.ca (or our official contact). 11. Third-Party Links & Embedded Content Our Site may include links to third-party websites or embed content (e.g. social media, payment gateways). We do not control how those third parties handle your personal information. We encourage you to read their privacy policies. 12. Children & Minors If you are under the age of 13 (or the applicable age in your province), please do not provide personal information without having parental consent. We do not knowingly collect personal information from minors without parental permission. 13. International Transfers If we transfer your personal information across international boundaries (e.g. to servers or service providers outside Canada), we will ensure adequate safeguards (e.g. contractual protections, encryption) are in place to protect your data. 14. Changes to This Privacy Policy We may update this Privacy Policy from time to time. If we make changes, we will post the revised version on the Site with a new Effective Date. Continued use of the Site after changes means you accept them. 15. Contact Information If you have questions, concerns, or wish to exercise your privacy rights, contact: Najah Ayoub Foundation Email: admin@najah.ca